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septiembre 4, 2024Virtual board meetings are cost-effective and efficient method for non-profit directors of all levels to take part. Due to the lack of physical signs, participants must be extra alert and communicate clearly. It is important to plan ahead and develop rules that aid in communication and keep your attendees from confusion.
This could mean requiring that all participants raise their hands during the debate, or using the software’s features for conferencing to announce the speaker’s name. It’s also helpful to have an arrangement in place that allows the chair to track the people who are speaking so they can respond to keep the discussion clear and focused.
It is also advised that participants limit distractions and close unnecessary programs on their computer before the call starts. This will increase the bandwidth and improve audio quality. Additionally, it’s good etiquette to mute your mic when you’re not contributing to the conversation. This can reduce background noise, and the chance that someone else be able to hear your remarks.
Another suggestion is to plan as short meetings as possible. This will allow attendees to maintain their focus and enthusiasm throughout the meeting and decrease the possibility of «zoom fatigue» — the exhaustion resulting from being focused on tiny screens for an extended period of time. Shorter meetings also make it easier for attendees to fit the time of meetings around their professional and personal obligations.
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