Pricing Options for a Virtual Data Room

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If a business decides it’s interested in using a virtual room, they need two primary features that are highly secure storage of its files/documents, and easy access for team members. There are several pricing options for a VDR depending on the project, industry, amount of users and length. This includes per-page pricing or per-user pricing.

Many vendors charge based on the number of gigabytes. This pricing method is suitable for projects with small text files, but can be costly for companies who exchange large audio and video files.

The cost of a VDR is also influenced by the access to administrative functions granted to the system. Certain providers permit unlimited admin access that can make the platform more expensive. However this feature helps streamline workflows and speeds up due diligence.

Integration with other platforms, like Slack or Microsoft Office (for instance) can enhance functionality and user experience. These functions are usually more expensive than those that do not integrate.

The length of a project can be a factor in the cost of the data room. A company will typically determine a cost for a set number of months and then bill month-to-month. Some vendors, such as DealRoom offers discounts for M&A transactions, and offer the option to cancel the contract after the transaction is completed. This is a great option for companies that aren’t certain how long the project will last.