How to Conduct a Successful Remote Board Meeting

It’s important to create a structure that keeps the discussion on track and productive when conducting a remote board meeting. It’s easier to keep the discussion going when participants have an organized agenda. It’s also helpful to provide the agenda as well as any associated documents to the attendees in advance through a secure online board portal so they can take notes or add items and then go over them before the meeting starts.

Limiting distractions is another way to ensure an efficient remote board meeting. Participants should make sure to take the call in a peaceful environment, such as a office or at home. This helps reduce the possibility that they’ll lose focus and miss important points to be discussed during the meeting.

It’s also an excellent idea to ask the participants to muffle their microphones when they are not talking, to cut down on distracting background noise. The person who takes minutes is required to record every motion in full and include who made the motion as well as who seconded it. This is essential to maintaining an accurate record of the meeting which can be used for reference or legal purposes years further down the road.

It’s also important to adhere to the time limit you determine for each item on the agenda to prevent the meeting getting bogged down. You can further facilitate efficient meeting processes by encouraging attendees to use a parking lot for ad-hoc topics to ensure they don’t distract from the main discussion.

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