Conducting a Board of Directors Meeting

Both an executive director and a non-executive director must chair a board meeting. The former heads the organization’s top management and oversees the day-to-day operations, while the latter brings diverse expertise to the table. In meetings, they review documents and reports, offer information on management issues and strategic initiatives, as well as make decisions that affect the success of the organization in the long run.

It is essential to confirm before the meeting that all materials have been received and that the logistics are in place. In addition, it’s a good idea to go through the agenda again and make any final edits to ensure that all the issues are covered in a logical and concise way.

The meeting starts with a speech by the presiding officer, or board chair. The treasurer is then able to provide a full report on the financial issues of the moment. The treasurer should have given the report prior to giving board members an opportunity to look over it and think of questions.

After the treasurer has completed his report, any member is able to decide to discuss new business. If they are seconded, a vote is taken and those who support it say ‘yes’ while those who are against say ‘no’..

All unfinished or pending matters from previous board meetings are dealt with during this phase of the meeting. Based on the issue, a voice vote or show of hands may be used to resolve the matter. The http://www.myboardroom.info/conducting-a-board-of-directors-meeting-dont-do-these-mistakes/ chairperson or the presiding officer ends the meeting by highlighting the key actions and decisions agreed on, making sure that all participants are clear on the responsibilities they have to fulfill.